Business operating systems we build
A Business OS puts your jobs, approvals and follow-ups in one place and automates the repetitive steps around them. Pick your type of business, see what we would build, and try a working demo.
One board for the work
Jobs, requests and approvals in one place, with a clear owner and a due date, instead of spread across email and spreadsheets.
AI does the preparation
Agents read the emails, fill in the details, chase missing information and draft the next step.
People make the decisions
Nothing important happens without a person approving it. Every action is logged.
Choose your type of business
Real estate agency document and team hub
Property files, sales admin, rentals and photos moved off an old file server into one hub, with each team seeing exactly what it needs.
AML/CTF compliance board for professional firms
Customer due diligence, risk ratings, screening, ongoing monitoring and reporting deadlines for firms newly covered by AML/CTF rules, on one board.
BAS records chaser for accounting practices
Before every BAS deadline the agent works out which clients still owe records, drafts the reminder emails, and the accountant approves them in Teams.
Bookkeeping approvals queue
An AI agent prepares the bookkeeping, a bookkeeper ticks each change to approve it, and nothing reaches the accounts without a person saying yes.
Civil and electrical contractor crews, plant and site paperwork board
Tenders, crew and plant allocation, site diaries, safety paperwork and variations for an infrastructure contractor, in one place.
Client onboarding and offboarding lifecycle board
Every client from prospect to offboarded on one board, with standard onboarding and offboarding checklists, due dates and a daily overdue digest.
Property purchase: contract in, matter ready
A signed contract arrives, critical dates are extracted, conflict and AML checks are set up, and the matter is ready for the lawyer to approve in minutes.
Equipment dealer service, hire and parts board
One board for workshop jobs, hire contracts, parts orders and quotes, with AI preparing the paperwork and managers approving it.
Multi-venue shared services work log and cost split
Every request from a restaurant group lands in one log, is merged and tracked, and shared head-office costs are split across venues each month.
Law firm contract review pipeline
Contracts move from upload to AI findings to a draft letter of advice, with a lawyer reviewing every risk and a full audit trail.
Parts distributor branch orders and rebuild board
Quotes, backorders, branch transfers and workshop rebuilds across every branch on one board, with AI chasing suppliers and customers.
Equipment and plant hire bookings board
Every hire from booking to off-hire on one board: delivery runs, pre-hire checks, servicing between hires and damage charges.
Medical practice relocation task board
Every task for moving a medical practice, from site readiness to the first clinic day, with owners and checks so patients notice nothing.
Practice systems health check
A one-page report showing how a practice's clinical system, databases and secure messaging fit together, and what to check when something breaks.
Holiday apartments housekeeping and turnover board
Daily room turnover, guest messages, owner statements and maintenance in one place for holiday apartment, B&B and short-stay managers.
Multi-site specialty food business operating system
Owner and operations views for a food producer with shops, wholesale and online sales: stock, pricing, rosters, approvals and store openings.
Online store operations "Today" board
Five ranked cards each morning tell a small online retailer what to fix first, with a dry run and one-click approval for every change.
Warranty claims job board with automatic follow-up
Claims arrive by email, become draft jobs, are allocated to the right trade and chased automatically until the completion report goes out.
Software we can connect to
A Business OS works with the systems you already run. Search for the software your business uses.
- ProvenAutotask PSAjob management · Kaseya
Tickets, contracts, time and billing for service businesses.
- Create and update tickets
- Raise contract charges at month end
- Read time and billing
- ProvenClaude, OpenAI and AWS Bedrockother · Anthropic, OpenAI, Amazon
The AI models behind the agents, including Australian-hosted options.
- Draft, classify, extract and summarise inside each workflow
- ProvenClickSendcommunications
SMS sending for reminders and notifications.
- Send appointment and follow-up reminders
- Two-way SMS replies into a job
- Send SMS reminders
- ProvenCloud phone systems (FusionPBX, Grandstream UCM)communications · Various
Business phone systems: call records and recordings.
- Transcribe calls into the work log
- Show who is on the phone
- Flag billable calls
- ProvenDatto RMMother · Kaseya
Remote monitoring and management of computers.
- Run scripts on devices
- Read device health
- ProvenIT Gluedocuments · Kaseya
IT documentation and password management.
- Publish documentation
- Read configurations
- ProvenMicrosoft 365 (Outlook, Exchange, Teams, SharePoint)communications · Microsoft
Email, calendars, Teams chat and SharePoint documents for most Australian businesses.
- Import emails into a work log or job
- Draft replies for approval
- Post updates to Teams
- ProvenPax8other
Cloud licence distribution and billing.
- Reconcile licence counts against billing
- ProvenQuickBooks Onlineaccounting · Intuit
Cloud accounting: invoices, bills, bank transactions, reports.
- Propose bill coding and matches for approval
- Create invoices from billable work
- Read overdue invoices for the morning brief
- ProvenStripepayments
Online payments and subscriptions.
- Take payments and subscriptions
- React to payment events
- Reconcile payouts
- ProvenWhatsAppcommunications · Meta
Messaging customers on WhatsApp.
- Route WhatsApp messages to staff
- Log conversations against a job
- ProvenWooCommercee-commerce · Automattic
Online store on WordPress.
- Read stock and sales
- Flag out-of-stock best sellers
- Apply approved product fixes with rollback
"Proven" means we have already built a working integration with it. Integration details are checked during discovery.
Every example uses invented data. Real customers are never named. Read our case studies for results from real engagements.
Ready for IT that just works?
Tell us what's frustrating you and we'll come back with a free, no-obligation IT review: where your setup stands, what needs fixing first, and what it should cost.
- Free review of your current IT and security
- Clear, fixed monthly pricing, no surprises
- Gold Coast technicians, response under 15 minutes
Prefer to talk? Andre answers. Call 07 5631 4365